Make sure your purpose-statement forecast divides your subject into the most important topics that the decision-maker needs. You may need to do more planning before you're ready to write your memo. If you are having trouble putting the task into words, consider whether you have clarified the situation. Do not ramble on with insignificant details. Include only as much information as is needed by the decision-makers in the context, but be convincing that a real problem exists. "To determine the best method of promoting the new fall line, I will." Oftentimes it is sufficient to use the opening of a sentence to completely explain the context, such as, You may use a paragraph or a few sentences to establish the background and state the problem. The context is the event, circumstance, or background of the problem you are solving. The introduction should be brief: approximately the length of a short paragraph. Including the purpose of the memo will help clarify the reason the audience should read this document. The more direct the memo plan, the more explicit the introduction should be. Choosing how specific your introduction will be depends on your memo plan style. Before indulging the reader with details and the context, give the reader a brief overview of what the memo will be about. The purpose of a memo is usually found in the opening paragraph and includes: the purpose of the memo, the context and problem, and the specific assignment or task. Instead use something like, "Fall Clothes Line Promotion." Opening Segment For example, "Clothes" as a subject line could mean anything from a dress code update to a production issue. Be specific and concise in your subject line. You might call the company president "Maxi" on the golf course or in an informal note, but "Rita Maxwell, President" would be more appropriate for a formal memo. Make sure you address the reader by his or her correct name and job title. SUBJECT: (what the memo is about, highlighted in some way) Writing Letters of Recommendation for Students.
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